Privacy Policy

1. Who We Are

QxR Events LLC organises trade exhibitions, conferences and business events across regional and international markets. We use personal data where needed to operate our events, communicate with participants and deliver services that support professional engagement and commercial opportunities.

2. Personal Data We Collect

Depending on how you interact with us, we may collect:

• Registration and participation information, such as your name, job title, company, email address, phone number, nationality, professional details and demographic information.
• Business information, including exhibitor profiles, product categories, company descriptions, marketing preferences and operational contacts.
• Access and identification information, such as badge scans, entry and exit records, session attendance, badge photographs and CCTV footage at event venues.
• Digital interaction information, including IP address, device and browser details, website usage data, cookies, app activity and communication records.
• Payment and transaction information, such as billing details, purchase history and payment confirmations for event services.
• Content and engagement information, including survey responses, feedback, chat activity, uploaded materials and participation in networking or hosted sessions.

We may also receive relevant information from trusted partners, event registration providers and public sources.

3. How We Use Personal Data

We may use personal data to:

• Manage event registrations, confirmations and access.
• Support buyer and supplier matching and professional networking.
• Send operational notices, service messages and event updates.
• Improve our websites, digital tools and customer experience.
• Process payments and provide purchased services.
• Measure event performance and participant engagement.
• Meet legal, regulatory, venue, safety and security requirements.
• Send marketing communications where permitted and, where required, where consent has been provided.

You can opt out of marketing communications at any time.

4. Legal Basis for Processing

Depending on the circumstances, we may process personal data because it is necessary to fulfil a contract, pursue legitimate business interests, comply with legal obligations or act on your consent.

5. Cookies & Tracking Technologies

Our websites and digital services may use cookies and similar technologies to maintain secure sessions, understand how our services are used, improve functionality, personalise the user experience and support analytics and performance measurement.

You can control cookies through your browser settings, although disabling some cookies may affect certain website features.

6. Data Sharing

Where necessary, personal data may be shared with:

• Event service providers, including registration, badge printing, logistics and digital platform suppliers.
• Venue operators and security teams where required for access and safety.
• Contracted suppliers that support event operations.
• Government or regulatory authorities where disclosure is legally required.
• Technology providers that support email, SMS, hosting, analytics and related services.

We do not sell personal data. Service providers are expected to protect the information they handle and use it only for the services they provide to us.

7. International Transfers

Because QxR operates across different markets, personal data may be processed or transferred in countries with data protection rules that differ from those in your home jurisdiction. Appropriate safeguards are used where required, including contractual and technical protections.

8. Data Security

We use technical and organisational measures designed to protect personal data. These may include encrypted transmission, controlled access, system monitoring, restricted staff permissions, secure cloud services and event or venue security procedures.

9. Data Retention

Personal data is kept only for as long as it is reasonably needed for event delivery, legal or regulatory obligations, historical reporting, business analysis and management of marketing preferences. Information that is no longer required is deleted, anonymised or otherwise securely disposed of.

10. Your Rights

Depending on the laws that apply to you, you may have rights relating to your personal data, including the right to request access, correction, deletion, a copy of your information, withdrawal of marketing consent or objection to certain processing activities.

Some rights may be subject to legal or operational limitations.

11. Third-Party Links

Our websites may include links to websites or services operated by third parties. QxR is not responsible for the privacy practices, security or content of those external services.

12. Updates to This Policy

We may revise this privacy policy from time to time. The date shown at the top of the page identifies the latest version. Where appropriate, significant changes may also be communicated through our websites or event communications.

13. Contact Us

For questions, requests or concerns relating to this privacy policy or your personal data, please contact: